An Overview Of Statutory Declaration

If you’ve been asked to provide a statutory declaration in Brampton, it’s important to understand exactly what it is, how it works, and why it matters. A statutory declaration is not just another form—it's a legally binding statement used to confirm facts when other official documents aren’t available or applicable.

Whether you’re dealing with immigration paperwork, legal proceedings, property transactions, or personal identification issues, a statutory declaration can help verify essential information. And in Brampton, it must be signed in the presence of a commissioner of oaths or a notary public to be legally valid.

In this blog, we’ll guide you through everything you need to know about creating, notarizing, and submitting a statutory declarations in Brampton, so you can handle your legal tasks with confidence.

What is a Statutory Declaration?

A statutory declaration is a formal written statement affirming that something is true to the best of your knowledge. It’s commonly used as an alternative to an affidavit, especially in non-court settings. Unlike affidavits, which are sworn under oath, statutory declarations are solemnly declared without religious swearing.

They are widely accepted by:

• Government agencies
• Courts and legal bodies
• Financial institutions
• Immigration authorities
• Real estate lawyers

A statutory declaration becomes legally enforceable once it’s signed in front of a notary public or commissioner of oaths in Ontario.

Common Reasons for Using a Statutory Declaration in Brampton

In many legal and administrative scenarios, statutory declarations provide a quick, flexible, and reliable way to affirm facts when formal proof is missing. Here are the most frequent uses:

1. Proof of Residency or Identity

If you’ve lost your ID or recently moved, a declaration can confirm:

• Current or past address
• Date of birth
• Citizenship status

Especially useful for school registration, passport renewals, or Service Ontario requests.

2. Immigration & Citizenship Applications

Immigration, Refugees and Citizenship Canada (IRCC) often requires:

• Relationship declarations (marriage, common-law)
• Dependent child information
• Residency timelines

3. Legal & Court-Related Matters

Courts may accept declarations in:

• Civil disputes
• Divorce or family law cases
• Small claims matters
• Estate and probate proceedings

It saves time by avoiding court appearances in minor or uncontested matters.

4. Real Estate Transactions

Notarized declarations may be used to:

• Prove no liens or debts on a property
• Identify beneficial ownership
• Confirm rental income or property use

5. Employment and Business Use

Businesses may request declarations for:

• Confirming employment history
• Proving ownership of a company
• Declaring financial solvency or income

Legal Requirements for a Statutory Declaration in Brampton

To ensure your statutory declaration is legally valid in Ontario, it must meet these requirements:

Clear and Factual Statements

All information must be accurate. Misstatements can lead to rejection or even legal penalties.

Declarant’s Information

Your full legal name, address, and relevant personal details must be included.

Proper Legal Wording

Phrases like “I solemnly declare that…” and reference to the Canada Evidence Act or Ontario Statutory Powers Procedure Act are usually required.

Signature Before an Authorized Witness

A notary public or commissioner of oaths in Brampton must witness your signature and confirm your identity.

Official Seal or Stamp

The professional witnessing the document will affix their seal and signature, making the declaration legally binding.

Steps to Prepare a Statutory Declaration in Brampton

Here’s a step-by-step process to make sure your declaration is accepted:

1. Determine the Purpose

Identify what the declaration is for—government forms, court, business, immigration, etc.

2. Draft the Statement Clearly

Include:

• Who you are
• What you’re declaring
• Why it matters
• Affirmation that it's true

3. Visit a Notary Public or Commissioner

You cannot sign it alone—take your unsigned draft to a certified notary or commissioner in Brampton.

4. Sign in Front of the Witness

Your identity will be verified, and your document will be officially signed and sealed.

5. Submit It Where Required

Hand in or upload your declaration to the appropriate agency or organization.

Consequences of a False Declaration

It’s illegal to lie in a statutory declaration. Under Section 138 of the Criminal Code of Canada, knowingly making a false declaration is punishable by:

• Fines
• Criminal charges
• Jail time
• Rejection of your application or claim

Always ensure the information is truthful and verifiable.

Where to Get a Statutory Declaration in Brampton

Looking for fast, professional help? At RG Notary & Legal Services, we offer:

• Walk-in and same-day appointments
• Mobile notary services
• Multilingual support
• Affordable pricing
• Expert legal guidance

Whether it’s for personal, legal, immigration, or business use—we ensure your statutory declaration is compliant, accepted, and properly notarized.

Final Thoughts: Why You Shouldn’t Delay Your Statutory Declaration

If you're dealing with immigration papers, a legal matter, or a personal declaration, don’t leave it to chance. A properly drafted and notarized statutory declaration in Brampton can save you time, prevent complications, and strengthen your legal position.

With the support of trusted professionals at RG Notary & Legal Services, you can get it done right the first time.

Visit our office in Brampton or call us now to book your appointment.